|
This is the draft
constitution for Duncan Forbes Parent Council.
The objectives of the Parent
Council are:
-
To work in partnership
with the school to create a welcoming school which is inclusive for
all parents and the wider community
-
To promote partnership
between the school, its pupils, all its parents and the community
-
To develop and engage in
activities which support the education and welfare of the pupils
-
To identify and
represent the views of parents on the education provided by the
school and other matters affecting the education and welfare of the
pupils.
-
To be involved in the
appointment of Senior Staff in the school
The membership will be a
minimum of five parents of children attending the school. The maximum
size is 20.
The Parent Council will be
selected for a period of two to four years, after which they may put
themselves forward for re-selection if they wish. All the parents of
children at the school can take part in the selection by post, text or
email. Parents will have two weeks to select their representatives.
The Parent Council may
co-opt up to 15 to assist it with carrying out its functions.
Co-opted members will be
invited to serve for a period of two to four years, after which time the
Parent Council will review and consider requirements for co-opted
membership.
The Chair, Vice Chair,
Secretary and Treasurer of the Council will be agreed by the Parent
Council members immediately following its formation. Office bearers
will be re-selected by the Parent Council every two years.
The Parent Council is
accountable to the Parent Forum for Duncan Forbes School and will make a
report to it at least once each year on its activities on behalf of all
the parents.
If 15 members of the Parent
Forum request a special general meeting to discuss issues falling within
the Council’s remit, the Parent Council shall arrange this. The Parent
Council shall give all members of the Forum at least two weeks’ notice
of the meeting and, at the same time, circulate notice of the matter, or
matters, to be discussed at the meeting.
The Annual Meeting will be
held in April each year. A notice of the meeting including date, time
and place will be sent to all members of the Parent Forum at least two
weeks in advance. The meeting will include:
-
a report on the work of
the Parent Council and its committee(s)
-
selection of the new
Parent Council every alternate year
-
a discussion of issues
that members of the Parent Forum may wish to raise
-
approval of the accounts
and appointment of the auditor.
The Parent Council will meet
at least once in every school term.
Should a vote be necessary
to make a decision, each parent member at the meeting will have one
vote, with the Chair having a casting vote in the event of a tie.
Any two members of the
Parent Council can request that an additional meeting be held, and all
members of the Parent Council will be given at least one week’s notice
of date, time and place of the meeting.
If a Parent Council member
acts in a way that is considered by other members to undermine the
objectives of the Parent Council, their membership of the Parent Council
shall be terminated if the majority of parent members agree.
Termination of membership would be confirmed in writing to the member.
Copies of the minutes of all
meetings will be available to all parents of children at Duncan Forbes
School and to all teachers at the school. Copies will be available from
the Secretary of the Parent Council and from the school office.
Meetings of the Parent
Council shall be open to the public, unless the Parent Council is
discussing an issue which it considers should be dealt with on a
confidential basis. In such circumstances, only members of the Parent
Council and the head teacher, or his or her representative, can attend.
The Treasurer will open a
bank or building society account in the name of the Parent Council for
all Parent Council funds. Withdrawals will require the signature of the
Treasurer and one other Parent Council member.
The Treasurer will keep an
accurate record of all income and expenditure, and will provide a
summary of this for each Parent Council meeting and a full account for
the Annual Meeting. The Parent Council accounts will be audited by the
auditor appointed at the previous Annual Meeting.
The Parent Council shall be
responsible for ensuring that all monies are used in accordance with the
objectives of the Parent Council.
The Parent Council may
change its constitution after obtaining consent from members of the
Parent Forum. Members of the Parent Forum will be sent a copy of any
proposed amendment and given reasonable time to respond to the proposal.
Should the Parent Council
cease to exist, any remaining funds will be passed to the education
authority to be used for the benefit of the school (or schools), where
this continues.
|
